Survey Emails’ Triple Impact: Engage, Learn, Improve

Survey emails are essential in email marketing. They are a vital link between businesses and their customers. They do way more than just collect data. They can help you build stronger relationships with customers and guide your product development.

The magic happens when you tailor these surveys to hit the sweet spot with your audience. Imagine creating an email that doesn’t simply ask questions. It touches on topics that your readers are genuinely interested in and unlocks a treasure trove of insights that you can use to better your business.

Ready to take your customer relationships to the next level? Let’s get started!

Survey Email Template for SaaS

Why this template works

Surveys take time to fill out. Often, they are also too boring or too lengthy. This survey email template knows this and warns potential participants right away—this one is fast and not complicated. Considering that many users drop out of surveys before they submit or don’t even bother to start, this notice is a smart move indeed! 

Apart from that, the survey asks the right questions—those that can really make user experience better. What features would you like to add? How easy is it to find a tutor? These types of questions users might be willing to answer without being pushed because it benefits them directly. To make sure of that, the survey email states it right away. 

Finally—a free trial extension seems like a fair deal for just two minutes of someone’s time. If we were you, we would gladly spend a couple of minutes in exchange for better service and a bonus on top!

Customization ideas

Progress-based survey experience

Instead of sending a generic survey request, personalize it based on the user’s learning journey. If a user recently completed a module, their survey could be titled “How was your last lesson on [Topic]?” This makes the survey feel more relevant and engaging in each particular case, increasing the chances of participation. 

Unlockable bonus for participation

Make the survey more rewarding by offering a learning-related incentive instead of a generic discount. For example, completing the survey could unlock a bonus vocabulary pack, a free pronunciation guide, or even extra practice exercises. 

Survey Email Template: Feedback Request

Why this template works

This survey email template chooses to showcase its survey upfront to eliminate any potential frustration from the users’ side. So, it makes sense that the survey itself takes up the main part of the template. Nonetheless, it does not feel boring or lack necessary details. Quite the opposite! In the lower part of the template, users can find an incentive for taking part in the survey or ask any questions if they need support.

Survey emails do not need to be exciting or colorful—they need to be incentive enough to motivate users to take action. This one does the job perfectly!

Customization ideas

Survey with a personalized benchmark report

Instead of just collecting feedback, provide users with instant value by offering a benchmark report based on their responses. For example, after completing the survey, they could receive insights like, “80% of users at your level found [Feature X] helpful—have you tried it yet?” or similar insights. Like this, you can transform the survey into a personalized experience.

“Choose Your Reward” incentive

Rather than offering a one-size-fits-all incentive, let users pick their reward after completing the survey. They could choose between:

• A discount on premium features
• A bonus lesson pack
• A one-on-one consultation with an expert

Survey Email Template: Research Interview 

Why this template works

This template is unlike most others, as it invites users to participate in a lengthy survey conducted via a virtual call. While this might discourage some recipients, those who choose to take part will make a valuable contribution to the company’s service improvements. This survey email template clearly outlines the benefits of this contribution, ensuring that participants understand the impact of their feedback.

A $25 gift card offered to those who dedicate their time is a clear sign that the company values its users’ efforts and does not take their time for granted.

Finally, by ending the survey request with “Thank You for Helping Us Grow Together,” the company emphasizes that it sees its users as an integral part of its story and success, creating a sense of shared growth and appreciation.

Customization ideas

AI-powered smart survey assistant

Some guidance never hurts. Instead of a traditional survey format, integrate an AI chatbot that guides users through the questions in a conversational way. The AI could also provide real-time clarifications or recommendations to keep users more invested in the process.

AI-personalized follow-up suggestions

Once a user completes the survey, the email could offer AI-driven insights based on their responses. For example, if they mention struggling with a particular feature, the follow-up email could include personalized tips, tutorials, or suggested improvements coming in future updates. 

Survey Email Template: Your Opinion Matters

Why this template works

This is one of the survey email examples that takes it to a new level. It fact, it offers users to take two surveys. One of them is optional for more insights. While it might seem like too much, this survey email does not make it feel this way. Quite the opposite—its structure, wording, design, and color combination make it feel light and inviting. 

And let’s not forget about the double reward: $15 for the main survey and $25 for an additional one feels like a very generous offer!

Customization ideas

Personalized product recommendations based on survey responses

After completing the survey, users could receive a follow-up email featuring a selection of products based on their answers. For example, if they express interest in sustainable fashion, they could be shown eco-friendly clothing lines.

AI-powered smart survey

Instead of a static questionnaire, integrate AI-driven question logic that adapts in real time based on user responses. For example, if a customer rates a recent purchase poorly, the next question could ask about specific issues (quality, shipping, expectations). If they rate it highly, the survey could suggest personalized product recommendations. 

Why You Should Use Survey Emails in Your Marketing Campaign

Here are just a few reasons for why you should consider integrating survey emails into your campaign:

1. Direct feedback for improvement

Survey emails give you direct feedback from customers about what your business is doing well and where it can improve. This information is invaluable. It can help you make better decisions that will lead to enhanced product offerings, better customer service, and overall business growth.

2. Increased customer engagement

Sending survey emails shows customers that you value their opinions. It also highlights that you are committed to meeting your customers’ expectations. They will feel more connected and important to your brand – and this can help with engagement, loyalty, and retention.

3. Personalization and relevance

With surveys, you can get detailed insights into your customers’ preferences and behaviors. This information can be used to segment your audience and tailor your email marketing content, making it more relevant and personalized. Personalized content tends to have higher open and engagement rates.

4. Product development and innovation

Customer feedback that you get to collect via survey can highlight the gaps in the market or suggest new features that your target audience is looking for. You can then talk to your product development team and test new data. This is exactly what innovation is – and it can make your offering more competitive in your niche.

5. Customer satisfaction measurement

Surveys can help you gauge customer satisfaction levels via metrics like Net Promoter Score (NPS), Customer Satisfaction Score (CSAT), or Customer Effort Score (CES). These metrics provide a quantitative measure of how well your business is meeting customer needs and can signal areas for improvement.

6. Enhanced marketing strategies

When you understand customer needs and preferences through feedback, you can work on refining your marketing strategies. For example, you can see which elements of your product or service to focus on in your marketing campaigns. You may also get answers for what may be causing customer churn.

7. Cost-effective market research

Surveys are a cost-effective way to conduct market research. Traditional market research tends to be not only expensive – but also time-consuming. Survey emails, however, can quickly reach a lot of people with minimal expense.

8. Customer relationship strengthening

When you regularly solicit feedback and show that you act on it, you build stronger relationships. This ongoing dialogue fosters a sense of community and partnership between your brand and its customers.

9. Identification of brand advocates

Surveys can help you identify satisfied customers who are likely to recommend your brand to others. These brand advocates can be a powerful marketing asset, as word-of-mouth recommendations are highly trusted and can significantly influence purchasing decisions.

10. Legal and ethical compliance

When you set up your survey emails properly, they can help you make sure that your  business stays compliant with data protection and privacy laws by obtaining explicit consent from customers to collect and use their data.

How to Write a Survey Email

Here is your basic setup for writing a survey email:

• Start by personalizing the survey invitation. Use the reader’s name and mention your previous interactions to make the survey feel personal.
• Keep the survey short and focused. Respect the time your readers take to answer your questions – make sure they are short and  to the point.
• Offer incentives. Consider offering a discount, entry into a giveaway, or some other incentive as a reward for participating.
• Use clear and actionable language. Make sure your survey questions are clear and directly actionable. This will help you understand what specific improvements to make based on this feedback.

Survey email examples

Now, let’s take a look at the two survey email examples below and see how each sample targets a slightly different audience.

First, we have the more professional email version. This option is meant for a general or older demographic who value clear, straightforward communication. 

Second, we have the more informal version, let’s even call it light-hearted. This one is meant to engage young solo travelers through humor and a sense of shared adventure. 

So what does this customization do? It makes sure that your audience can relate to your message more. And this increases the  likelihood of them taking part in the survey – and having an overall positive experience with your brand.

Email one

Email two

Check out the comparative table of the two email versions to highlight the differences in tone, language, and approach, and explains why each version might work better for its intended audience segment.

Aspect	Professional version	Light-hearted version	Explanation
Tone	Formal and polite	Casual and humorous	The professional version uses a more formal tone. It works best for a general or older audience who value  straightforward communication. The light-hearted version takes on a more casual tone with a touch of humor. This appeals to young solo travelers seeking fun and adventure.
Language	Standard, clear business language	Informal, includes slang and playful language	Formal language expresses respect and seriousness. It is fitting for customers who prefer traditional communication. Informal language resonates better with a younger audience. It makes the email feel more personal and engaging.
Subject line	Direct and informative	Enticing and mysterious, with emojis	A straightforward subject line sets clear expectations for a professional audience. And then we have a more mysterious and emoji-filled subject line that attracts a younger readership. It sparks curiosity and implies fun content.
Content focus	Emphasizes the importance of feedback for improvement	Focuses on the adventure experience and feedback as part of the adventure	The professional version focuses on the utility and value of feedback, appealing to those who value efficiency and improvement. The light-hearted version treats the feedback process as another adventure, appealing to the desire for fun and engagement.
Call to action	Formal invitation to participate with a clear incentive	Casual and playful invitation with an enticing incentive	A clear, formal call to action with a straightforward incentive works well for a general audience who value clarity and professionalism. A playful call with a mysterious or unique incentive appeals to younger audiences looking for excitement and rewards.
Audience engagement	Assumes a level of commitment to providing thoughtful feedback	Encourages feedback as part of a shared adventure and fun	The professional email version assumes that the audience is willing to engage in a more serious manner. The light-hearted version leverages the shared sense of adventure and fun to encourage engagement. It makes the whole  process feel like an extension of the travel experience.
Incentive	Stated clearly as a thank you for taking the time to provide feedback	Presented as part of the adventure, adding an element of surprise or competition	In the professional version, the incentive is clearly stated as a token of appreciation, aligning with a straightforward communication style. In the light-hearted version, the incentive is woven into the narrative, enhancing the adventurous spirit of the target audience.
Email length	Concise, but comprehensive	Concise with a focus on engaging content	Both versions aim to be respectful of the reader’s time. But they get there using different strategies. The professional version provides all necessary information in a compact format. And the  light-hearted email keeps it short with engaging content to maintain the reader’s attention.

10 Effective Survey Email Subject Lines

• Help Us Improve & Get Rewarded.
• Got 2 Minutes? We’ve Got a Thank-You Gift!
• Your Opinion = A Better Experience (And a Surprise!)
• Tell Us What You Think—We’re Listening. 
• We Need Your Input! Quick Survey, Big Impact.
• Help Shape the Future of [Brand Name].
• One Small Survey, One Big Thank You!
• Exclusive Sneak Peek: Your Feedback Shapes What’s Next.
• You Talk, We Improve—Share Your Thoughts!
• A Quick Question for You (+ Something Special Inside!)
  

How to Encourage Customers to Take Part in a Survey

Here are several effective tips for increasing survey participation:

1. Express the importance of feedback

Start by clearly expressing how you will use your readers’ feedback to make your products and services better. If your customers understand the value of their input and know that their opinions will lead to tangible changes, they will be more motivated to participate.

2. Offer incentives

Offering incentives can also significantly increase participation rates. Offer a discount, an entry into a draw for a prize, exclusive access to content or events, or loyalty points as a thank you for their time.

3. Keep it short and sweet

Respect your customers’ time by designing surveys that are concise and to the point. Clearly state how long the survey will take upfront  – the best strategy here is to keep it under 5 minutes.

4. Ensure ease of access

Make sure your survey is easy to access and complete on any device. A mobile-friendly design is essential because, as we know, most people read their emails on smartphones.

5. Personalize the invitation

Personalized survey invitations tend to have higher response rates. Use the customer’s name and reference any specific interactions or purchases that the survey pertains to, making it feel more relevant to them.

6. Communicate anonymity and confidentiality

If responses are anonymous or confidential, make sure your readers know this. When subscribers know that their feedback will be kept private, they can be more honest and constructive in their responses.

7. Timing is key

Send your survey at a time when your customers are most likely to be receptive. It’s always better to not schedule surveys like these during holidays or outside of normal business hours. Use the data you have available to see when your customers are most engaged.

8. Follow up

A single invitation might get overlooked. Sending a polite follow-up reminder to those who haven’t completed the survey can help with the response rates. But limit the number of reminders to not annoy your readers.

9. Share results and actions taken

Follow up with survey participants and share what you’ve learned. You can also let them know what steps you plan to take based on their feedback. This way, you will show your readers that you truly value their input and are committed to making improvements.

10. Optimize the survey experience

Your survey design should be visually appealing and user-friendly. Your questions should be clear and easy to understand. Plus, the survey software should be reliable and quick to load.

To Sum Up

Ultimately,  when you include surveys into your email marketing strategy you commit to improvement and engagement. When you value your customers’ feedback and act upon it, you will have a much better chance of bettering your business offering. And in the process, you will also show your clients that you are fully committed to their happiness and satisfaction.